Create a Smart Folder in Outlook

You can think of a smart folder as a saved search that continuously and automatically updates so that you don’t have to redo a search. Follow these next steps to create a smart folder in Outlook from a specific person.

Step 1: 

Launch Outlook and expand the account you would like to create a smart folder for. At the bottom of each account tree, you’ll notice a Search Folders icon.

Step 1

Step 2: 

Right-click Search Folders in the account that you’d like to apply the search to and Click New Search Folder… 

Step 2

Step 3: 

Choose the criteria Mail from specific people and then click the choose… button.

Step 3

Step 4: 

You will notice a From -> button at the bottom left of the window, in the space next to it, you can or type in the email adress or simply click the From -> button to choose from your directory.then click the OK button.

Step 4

Step 5: 

Click OK when you’re done setting up your Search Folder and its criteria. Note that you can change which mailboxes and calendars to search using the drop-down menu at the bottom.

Step 5

Step 6: 

Click on the Search Folder in order to view its content. Note that search folders don’t update live and you will have to refresh in order to repopulate them.

Step 6

Step 7: 

If you wish to rename your Smart Folder, simply right-click on the folder and select Rename Folder. You can now rename it to what ever you’d like!

Step 7

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