You can think of a smart folder as a saved search that continuously and automatically updates so that you don’t have to redo a search. Follow these next steps to create a smart folder in Outlook from a specific person.
Launch Outlook and expand the account you would like to create a smart folder for. At the bottom of each account tree, you’ll notice a Search Folders icon.
Right-click Search Folders in the account that you’d like to apply the search to and Click New Search Folder…
You will notice a From -> button at the bottom left of the window, in the space next to it, you can or type in the email adress or simply click the From -> button to choose from your directory.then click the OK button.
Click OK when you’re done setting up your Search Folder and its criteria. Note that you can change which mailboxes and calendars to search using the drop-down menu at the bottom.
Click on the Search Folder in order to view its content. Note that search folders don’t update live and you will have to refresh in order to repopulate them.
If you wish to rename your Smart Folder, simply right-click on the folder and select Rename Folder. You can now rename it to what ever you’d like!