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Guide to Inbox Rules

Inbox rules allow you to control how the mail coming into your inbox is sorted. With an inbox rule, you can send emails to designated folders, forward messages to others automatically and more. Inbox rules are an incredible tool to organize your inbox as you receive mail and this tutorial will explain how to use them effectively.

Why use an inbox rule?

Inbox rules are useful for students, staff and faculty as they can help improve inbox organization and encourage better cybersecurity habits.

They provide users with the ability to sort mail as it enters an inbox. For example, a student may wish to have all mail sent to ‘students’ sorted into a designated folder to ensure they never miss announcements from the university.

They also facilitate better security practices by giving users the ability to quickly identify potentially suspicious mail.


Forwarding mail to another account

Use this rule to forward all mail or specific types of messages to a different email address. This is useful for those who have multiple accounts and want to receive all their mail in one account or those who wish to automatically forward emails to someone else.

Step 1:

Example for Outlook on the web browser

Step 2:

Example for Outlook on the Mac

Step 3:

Example for Outlook on Windows desktop application

Forwarding mail to another folder

Use this rule to forward all mail or specific types of messages to a designated folder. This is useful for those who want to organize their inbox based on types of mail, such as those marked as [EXTERNAL] or mail sent to ‘notices.’ This can make keeping up to date on incoming mail much easier.

Step 1:

Example for Outlook on the web browser

Step 2:

Example for Outlook on the Mac

Step 3:

Example for Outlook on the Windows desktop application

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