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Outlook: How to add a Signature on Mac, Windows and Webmail

A signature is a small message automatically written at the end of an email. Its purpose is to leave the reader with your name, business information, or a sense of welcome. Typically signatures include a sign off message such as “best regards”, “best wishes” followed by your name, title, office phone. In this tutorial you will learn how to write a signature on Mac, Windows, or Webmail.

  1. Windows
  2. Mac
  3. Webmail


Windows

Step 1:

The first step is to open your outlook program. Once opened, in the upper left-hand corner click on file.


Step 2:

In this menu you will click on options.


Step 3:

Once in the options you will click on mail.


Step 4:

In the mail settings you will click on signatures.


Step 5:

From the signatures pop up menu you will click on new.


Step 6:

It will prompt you to name the signature. Give this a fitting name and click OK.


Step 7:

After naming the signature, you may now type the signature that you would like in the edit signature text box. The next step is to select the signature you would like when a new message is created and when you reply or forward a message. You should click OK when you are finished.


Step 8:

Your signature is all set. To confirm that the signature is working properly open a new message and confirm that your signature is already written in the email.



Mac OSX

Step 1:

The first step to setting up your signature in outlook is to open outlook. When outlook is opened in the top left-hand corner click on Outlook then preferences.


Step 2:

In the preferences you will next click on the signatures under email preferences.


Step 3:

From this new window you will click on the plus sign to add a new signature.


Step 4:

In this next window you can fill in the signature name, and underneath that write out the signature that you would like. When you are finished with the signature click on the save icon in the top left-hand corner. You may now close this window.


Step 5:

Here in the signatures you should see the newly created signature. The next step is to select the signature you would like when a new message is created and when you reply or forward a message. Once you have finished you may close this window.


Step 6:

Your signature is all set. To confirm that the signature is working properly open a new message and confirm that your signature is already written in the email.



Outlook Web Application

Step 1:

The first step is to navigate to WebMail from your browser of choice. Next in the top right hand corner of the screen you should see options. Click on options and select see all options.


Step 2:

From here you will select settings.


Step 3:

Under the mail tab of the settings you can see your signature. Here you can type whatever you’d like your signature to be and select the check box that states “Automatically include my signature on messages I send”. Next scroll down to the bottom of the page and in the bottom left click on the SAVE button.


Step 4:

Your signature is all set. To confirm that the signature is working properly open a new message and confirm that your signature is already written in the email.


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