How to add a signature to outgoing email

Setting up your email signature according to the suggested guidelines is a simple process and this How-To will walk you through the necessary steps. Please see the opposite side of the paper for the directions using Webmail.

Creating your signature with Microsoft Outlook 2010 

Step 1: 

Open your Internet Browser (Mozilla Firefox, Internet Explorer, Google Chrome, etc.) and go to http://www.ubishops.ca/logos/. Scroll down to the middle of the page where you will see Example of New Email Signature, and highlight the entire block of text, then press Ctrl+C on your keyboard to copy the text.

Step 2: 

Open Microsoft Outlook and click on the File menu in the top left. At the bottom of the File menu, click the Options.

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Step 3: 

In the window that pops up, click the Mail section (the option in the left-hand column) and then click the Signatures… button on the right.

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Step 4: 

In the Signatures and Stationary window that pops up, click on New and the in a name for your signature, and click OK.

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Step 5: 

Click somewhere in the large white text box under Edit Signature and then press Ctrl+V on your keyboard to paste the signature text you copied earlier. Change the text to personalize it, making sure you follow the format indicated. Note: make sure you completely remove the line “firstname.lastname@ubishops.ca” before typing your own email, to ensure the link will work.

To the right, ensure that under Choose default signature you set both New messages and Replies/forwards to the name of the signature you are creating so that this signature will automatically be added to the end of every message you compose

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Step 6: 

Click OK to exit – you’re done!

Creating your signature with Outlook Web Access (Webmail) 

Step 1: 
Open your Internet Browser (Mozilla Firefox, Internet Explorer, Google Chrome, etc.) and go to http://www.ubishops.ca/logos/. Scroll down to the middle of the page where you will see Example of New Email Signature, and highlight the entire block of text, then press Ctrl+C on your keyboard to copy the text.

Step 2: 

Log into webmail (click the link on the Bishop’s homepage, or go to http://webmail.ubishops.ca). In the top right corner of the screen, click Options.

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Step 3: 

In the Messaging tab of the window that pops up, scroll down to the Email Signature section. Click somewhere in the large white text box and then press Ctrl+V on your keyboard to paste the signature text you copied earlier.

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Step 4: 

Change the text to personalize it, making sure to follow the format indicated. Note: make sure you completely remove the line “firstname.lastname@ubishops.ca” before typing your own email, to ensure the link will work. Check the box beside Automatically include my signature on outgoing messages and then click Save near the top of the screen. You’re done!

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